Hook & Newnham Cricket Cricket Club takes the protection of the data we hold
about you as a member seriously and are committed to respecting your privacy.

This Privacy Notice explains how we may use and protect the personal data we
obtain about you and your rights in respect of your personal data.

Name of data controller: HOOK & NEWNHAM BASICS CRICKET CLUB

Categories of personal data we collect:

 Name
 Date of birth
 Contact details if you are 18 years or over
 Contact details of the parent or legal guardian of a junior member
 Participation confirmation
 Video/ photography/ live streaming preference
 Membership declaration
 Emergency contact details information
 Current, previous cricket club(s) and experience information
 Disability information
 Medical, allergy, treatment and injury information where necessary
 Supporting information that is relevant such as clothing size and any personalisation for kit or other items
where we are supplying
 Cricket qualifications, coaching, safeguarding and first aid certificate details where relevant
 DBS information where relevant

Our sources of the personal

We obtain personal data from:
 You or the individual applying for you to be a member of the Club – you must
not provide personal data about others without their knowledge and consent
 The parent or legal guardian registering a child to join the Club
 The England and Wales Cricket Board (ECB)
 The Play-Cricket website provided by the ECB
 Leagues (where relevant)
 County Boards (where relevant)
 Club coaches / leaders
 Other information that we obtain from our dealings with you (such as your roles and achievements in cricket, products, memberships, training events
you have purchased from us or signed up for)
 All payments made to the Club through Pitchero are taken through a payment gateway (Go Cardless or Stripe), the Club do not receive details of any credit or other payment cards or bank accounts.

Automated decisions we may take: The Club will not take any automated
decisions about you.

Purposes for which we process personal

The Club will process the personal data for:
 Administering your application for membership of the Club
 Administering bookings, payments and attendance at sessions
 Dealing with medical needs/specific requirements
 Supporting the delivery of cricket sessions, training, coaching, matches,
events (including helping you with any specific needs you or others in your
group may have)
 Training and competition entry
 Reporting of participation and any incidents and of figures and trends
(including equality and inclusion information)
 Quality and improvement monitoring
 To communicate with you
 To comply with our legal responsibilities
 For safeguarding and to ensure a safe environment to work in and for the
enjoyment of cricket events and activities
 For record-keeping purposes including scorecard and statistical records
 To deal with any complaints or disciplinary matters

How your data is stored:

 Data, including our main membership database, is stored in digital form on the Pitchero servers, on Play Cricket and also the ECB’s Safe Hands Management System.

Who has access to and is responsible for your

 The HNBCC Management Committee have access to members’ data to carry out their legitimate tasks for HNBCC and any legitimate purpose to do with their roles as officers of the organisation but they will not be free to pass it on to any other organisation other than for the disclosures noted below.
 The HNBCC Management Committee is responsible for ensuring that the Club discharges its obligations under the GDPR and is responsible for maintaining a log of data breaches and notifying the ICO and any members affected as necessary, in accordance with our legal obligations.
 Coaches, team managers and other volunteers for administrating training, matches and other sessions

Who we may disclose your personal data to:

 Leagues where you have been nominated for / agree to play for a League
 The ECB where you are registered for or express an interest in an ECB programme
 The ECB Play-Cricket website
 The County Cricket Board that supports the local Cricket Club whose programmes you have registered for
 Coaches and other volunteers for administrating training and other sessions

Notices of potential data disclosure to some specific organisations:

 The Club uses the ECB’s Play-Cricket system for cricket competition purposes including match administration, scoring and player stats. Personal data from player registrations including name, age, squad, team, match
participation etc. may, therefore, be entered into that system.
 Should a youth member be selected by the Club to play in a League requiring player registration, relevant information from the online membership application (including month and year of birth) will be provided to that League
to enable them to check eligibility to play in that League. Additionally, for youth members U16, specific consent to share this information will be sort from the parent or legal guardian named on the membership application form
at the time of registration.
 If a member under 16 is selected to attend a County Board or League run event (such as trials, nets or representative fixtures), the Club may provide the parental or legal guardian name and contact details to the relevant
League / County Board for notifications.
 If a member is over 16 and becomes an Official of the Club, the Club may provide the member’s contact details to Boards or Leagues that the Club is a member of or affiliated to; to enable them to contact the Member about cricket
matters.
 If a member is over 16 and attends a County Board or League run event (such as trials, nets or representative fixtures), the Club may provide the member’s name and contact details to the relevant League / County Board to
enable them to notify the Member of arrangements.

Legal basis for processing your personal

The legal basis for the collection and processing of your personal data is:
 for administration and programme delivery: that it is necessary to fulfil the contract that you are going to enter into or have entered into with us
 for dealing with medical needs: that you have given your explicit consent or it is in your vital interests.
 in all other cases: that it is necessary for our legitimate interests or those of the ECB which are to build a programme to encourage participation in cricket and this does not prejudice or harm your rights and freedoms.

Your right to withdraw consent:

Where you have given your consent to any processing of personal data, you have the right to withdraw that consent at any time. If you do, it will not affect the lawfulness of any processing for which we had consent prior to your withdrawing it.

Location of your personal

The Club will keep your personal data within the European Economic Area.

How long we will keep your personal data for:

We will not retain your personal data for longer than is reasonable and necessary for the purposes for which it was collected. We shall retain your personal data for such time as you are registered with Hook & Newnham Basics Cricket Club as a member. Two years after you cease to be a member of Hook & Newnham Basics Cricket Club or play an active part in Hook & Newnham Basics Cricket Club, we shall delete your data excepting that needed to keep historical scorecard and statistical records

Your rights in respect of your personal

You have the right of access to your personal data and, in some cases, to require us
to restrict, erase or rectify it or to object to our processing it, and the right of data
portability.

Our contact details:

 Email: Secretary: s.buckingham@hotmail.com
 Phone: Secretary: Simon Buckingham on 07554 997348
 Website: https://www.hnbcc.co.uk
 Mail: Hook &Newnham Basics Cricket Club, King George V Playing Fields,
Hook Common, Hook. RG27 9JJ

Enquiries, concerns, exercising your rights and complaints:

If you have any concerns or complaints about how we are handling your data or wish
to exercise any of your rights please do not hesitate to get in touch with Simon
Buckingham at the Club, contact details above.

You can also contact the Information Commissioner’s Office at www.ico.org.uk

Changes to this Privacy Policy:

Privacy laws and practice are constantly developing and we aim to meet high
standards. Our policies and procedures are, therefore, under regular review. We
may, from time to time, update our security and privacy policies. If we want to make
any significant changes to the way in which we will use your personal data we will
contact you directly and, if required, seek your consent.
We will ensure the HNBCC website has our most up to date Privacy Policy and suggest that you visit our privacy page periodically to review our latest version.

For Pitchero registered users the Club would like to direct your attention to the Pitchero Privacy Policy.

The Club is not required to be a registered Data Controller with the Information Commissioners Office (ICO). You may refer any concerns to the ICO with reference to our handling of your personal data or find practical information about data protection and information rights on the website.

The ICO can be contacted on 0303 123 1113 or Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF.

HNBCC 2025